Assign routes and user permissions for processing documents, taking into account the functional and organizational structure – from the line manager to the general director.
FORMS FOR PEOPLE
Customize document forms with 90% of the information available within a couple of clicks. View attachment files, make decisions, download printable copies in word or pdf, start a workflow without leaving the form.
ALL YOU NEED, NO EXCESS
Customize visibility of any element on the form depending on the role of the user, his unit, the status of the document or/and any of its other fields, combine the rules without using the code.
ON SCREEN, THEN ON PAPER
Use Microsoft Word to create and format templates. Use ZPlatform visual template editor to link item fields, functions, repeating sections to document’s placeholders. The process of document generation will put data into placeholders.
FOCUS ON ESSENTIAL
Apply filters, adjust the width of columns in tables for easy viewing, add callouts with useful information, and apply highlighting so that the user's gaze focuses on what is most needed, hide unused buttons on the ribbon to not distract the user's attention.
Organizational structure and Delegation
Hierarchical structure of divisions and functional roles.
Support for holdings and geographically distributed companies.
Delegation of functions from one employee to another.
Import from HR-system or Active Directory, using built-in data integration using xml.
Create rich forms in minutes using the drag-and-drop constructor.
Distribute the details on the form by tabs or/and groups, add attachments and tables to the form.
Setup the visibility and accessibility of form fields, buttons for launching workflows, buttons for generating documents and other buttons.
Design documents of any complexity using a convenient editor.
Add the form fields, tables, watermarks, QR-codes, set the generated document format – Word or PDF.
This does not require special technical knowledge.
Configure filtering and search in views, limit access to specific views for organizational groups, adjust the highlighting of items in views and setup callouts.
Filter the data in the view and export it to an Excel report with filters and groupings.
Integration with Outlook and Teams
Complete the approval tasks via email or via a message in Teams. Now you can make decisions wherever you are.
Receive functional notifications and reply to them.
The platform will process the result, complete your task, and attach the text of the email in the comment to your task.
Complete tasks, view documents, inspect the fulfillment of assigned tasks.
Complete the same tasks with the same options as on the web in SharePoint, download documents to be able to review them in offline mode.
Scan paper documents without leaving the e-form of the document.
The scanned file is automatically added to the linked document library.
Versioning of scanned files is supported.
Chatbot in Microsoft Teams
The platform works with a chat bot – communicating with artificial intelligence, you can create requests, assign tasks or get information about your documents.
Approve documents on any device.
With the Teams chatbot, your workspace is always at hand.
Stop printing contracts and other documents.
Approve and sign documents using electronic signature.
Control the immutability of documents.
Switch to digital communication and paperless workflow.
Build document flows in a graphic designer without writing a single line of code.
Reduce more than 3 times the time-to-market automation.
Quickly change and reconfigure workflows yourself.
Monitor the progress of business processes and employee performance.
Try for free ZPlatform
Cheaper than custom development
Simplified business process setup
Reduced cost on SharePoint development and support
More convenient due to system development after hundreds of successful implementations
As part of the company's digital transformation, we were assigned the global task of reducing time-to-market by at least half. We have already bought Office 365 and were looking for a solution that would simplify the development in Microsoft SharePoint Online, while having no limits on the number of business processes. Such solution became ZFlow product with the help of which we automate business processes by forces of our business analysts, having fulfilled the task of management on reduction of terms of introduction.
We were faced with the task of automating the procedure of registration of business trips in the company. In the course of selecting a contractor we faced the fact that few solution providers speak the language of the business, thinking in the categories of "implementation time", "project cost", ROI, "adaptation of personnel to the new solution". I needed people who cared. Thanks to our colleagues from SystemZ, we completed the project on time and within the budget we had planned, and the process of transition to an automated system took our users no more than one month.
Large pharmaceutical company
We faced a rather complex task of automation of events. The special complexity consists in the fact that their number is counted in thousands, and we spend them in different cities. In addition, there was a question of ensuring the exchange of data on these events, and we had to integrate with more than 10 systems. SystemZ took up this task by offering us their solution. Since implementation, we have achieved savings of several tens of millions of dollars per year, i.e. the cost of the software solution has already paid off in the first month.
ERG, Director of IT Implementation and Development
We've been using ZFlow for two years - it's okay. Thanks to the guys from SystemZ team for the technical support service - we can solve not only consulting tasks, but also tasks related to small improvements in business processes. This approach greatly simplifies our development of new features when it is necessary to do it urgently.
Expert on Microsoft SharePoint (Kazakhstan)
I found a tool that made automation fascinating and accessible as a mosaic game or Lego constructor. My colleagues from SystemZ conducted training and helped me to quickly understand the product. Automation takes much less time and requires much less investment than similar tasks, but without using a platform.
BANK ZENIT, project manager
The main requirement of our company was the compliance of the system with information security standards, since some of the documents stored in it are confidential. SystemZ specialists have implemented the possibility of applying digital signature for signing and encrypting documents. To ensure security, ZPlatform solutions were integrated with Azure RMS, which allows access to confidential documents from any device only for employees with relevant rights and eliminates unauthorized document transfer.
UCL HOLDING, head of corporate projects department
Our company has been using electronic document management system built with ZPlatform for over 6 years. During its operation, our company has significantly reduced the time of document processing, as well as labor costs to search and prepare the necessary information. Last year we upgraded to the latest version of the platform. The new version has pleased us with a huge number of new features and capabilities. We were especially pleased with more convenient and functional work with tasks, the hierarchy of tasks and new fields. It's great that our colleagues are developing new interesting functionality every year.
Our project is not a standard one. In addition to standard workflow processes, colleagues from SystemZ have also implemented the archive module and a number of supporting business processes, such as applications for passes, business trips, vacations, HR and much more. Thanks to this, the central office, which is located in Italy, can fully control the document flow of the company, distributed in ten countries. As a result, we have a working system, which we continue to develop through our technical support.
I've been working with SystemZ for over 8 years. At the same time I managed to visit 4 companies as a customer, automate over 200 business processes using ZPlarform and implement 4 large ecosystems based on Microsoft SharePoint. I can say that ZPlatform is one of the most functional platforms for solving tasks on Microsoft SharePoint.
Your session has expired. Resend the message
Error submitting form. Please contact us at the numbers indicated in the contact information.